Cal State Monterey Bay - Campus Data Warehouse Updates

The Retention and Graduation Detail dashboard has been updated with fixes to the various metric calculations to use the most recent census term rather than the most recent fall census term in the logic. As a result, spring and summer terms for which census data have been loaded now display cohort term enrollment and retention tracking metrics on the dashboard.  Note, the Summer 2026 census data have not loaded yet, so we would not expect to see the 1-year metrics for 2025 Summer cohorts yet. The Summer census data usually loads in mid to late October. Several metric calculated fields were using most recent fall census term code in their logic, which was suppressing census data loaded for terms in the year after fall (e.g. Spring cohorts).  Calculation logic was adapted to use most recent census term code rather than most recent fall census term code.  

The Retention and Graduation Detail dashboard has been updated in Campus Data Warehouse production with a fix for the Matriculation Term filter that was previously not working as intended to filter the dataset to selected matriculation terms. The filter is now working as intended. 

We are aware of an issue affecting hover previews in the CSUMB Data Glossary . When most visitors hover over a linked data element, the preview may not load and instead display the message, “There was an issue displaying this preview.”  The glossary’s data element definition pages and links remain available and can still be opened normally by selecting the link; only the hover-preview feature is affected.   Our wiki hosting provider, MyWikis, has confirmed that the issue is related to an anti-bot protection intended to preserve the stability and reliability of its services. The provider is evaluating whether it can restore hover previews without weakening those protections.    We will share an update when a resolution is available. 

Update – September 11, 2026:  The updated Campus Data Warehouse processes that provide QuickSight user roles and row-level security have been migrated to production and executed successfully.   Initial validation indicates that affected new employees are now receiving the expected QuickSight access and permissions.   If you are still unable to access Campus Data Warehouse reports or dashboards, please submit an IT ticket through Optimize so we can follow up.

The Class Schedule dashboard in Campus Data Warehouse has been updated with new features and modified data visualizations that facilitate validation of course offerings listed in the CSUMB Catalog: Course Descriptions - California State University Monterey Bay . A new Course Typically Offered Designation field is available as a filter that can be applied to the data visualizations and has also been added to data visualizations on the Course Typically Offered page of the dashboard.  This new dashboard functionality will help colleges and academic departments provide students with accurate information to support expectation-setting and academic planning, including:  Are the “Typically Offered” designations listed for each course in our catalog reflective of the actual offering patterns Note: Typically, departments follow the catalog course Typically Offered designations but there can always be cases where there was a change in department chair and they're not aware they should...

The Course Enrollment Demographics dashboard in the Campus Data Warehouse has been updated with a new Academic Program Code filter in the Controls section at the top of the dashboard. This enhancement makes it easier to review course enrollment for Extended Education programs. To focus your results, filter the Academic Program Code to: GEXDG PCERT PEXDG UEXDG Then, use Group Breakdowns such as Academic Program and Academic Course Name to generate a list of courses with students enrolled from these academic programs. Add additional Group Breakdowns as needed to further disaggregate the enrollment data. This update was requested to support easier analysis of Extended Education course headcount and enrollment patterns. Access the dashboard Login to Campus Data Warehouse via Okta: https://csumb.okta.com/home/bookmark/0oatdpa3dyoOzR9XB0x7/2557   Navigate to the dashboard via Shared folders : Shared folders / Dashboards / Courses / Courses (Non-Census) / Course Enrollment Demograp...

Last School Attend fields have been added to the Course Enrollment Demographics and Grades dashboards in Campus Data Warehouse. This will facilitate understanding of questions such as:  How many of the students enrolled in my course or my departments courses come from a given high school or community college?  What was the last school attended by the students enrolled in a particular course or set of courses?  Do course outcomes (grades, DFW rates, etc.) differ by the last school attended of the students enrolled in the course(s)?  The Course Enrollment Demographics | Overview dashboard page has a new geovisualization to map the locations of the last school attended by the students enrolled in a selected course and a table lists the last school attend location and school type of the students enrolled in the selected course. A Last School Attend optional filter control has been added to the Controls section on updated dashboards, allowing users to type in a Last Sc...

The parameter issue affecting the Admissions (Pre-Census Snapshots)  has been resolved. Previously, the blue title bar at the top of the Admit Term Overview page was not updating correctly when the Current Admit Term control selection was changed, while the Prior Admit Term parameter continued to update as expected.  The title bar now updates appropriately based on the selected Current Admit Term . All other parameters used in titles and visual elements on this dashboard were also checked.

The Campus Data Warehouse has been loaded with Degrees census data for the fall of 2025 and the spring of 2026. Preliminary graduation rates are now available on the Preliminary Retention and Graduation (Non-Census) dashboard. You may now find updated census data on the following dashboards: Degrees: Degrees (Census) - Academic Years Detail Degrees (Census) - Terms Detail Time and Average Units to Degree Degrees (Census) - Composite Degree Honors Degree (Census) - Composite Multilevel Crosstab Table Academic Program Review: Academic Program Review > Degrees Preliminary Retention and Graduation (Non-Census) Graduation