Cal State Monterey Bay - Campus Data Warehouse Updates

A new EdSights (Monte Chatbot) Analytics dashboard is now available in Campus Data Warehouse. The dashboard provides reporting on concerns identified through undergraduate students’ text message conversations with Monte, CSUMB’s AI assistant, to help the campus connect students with appropriate support. Monte engages students through supportive, personalized text message conversations, with outreach campaigns approximately every two weeks. In its start-of-year message, Monte introduced itself as a resource for questions about CSUMB, tips, and campus resources. Students were reminded that messages are not anonymous, staff may follow up when needed, and urgent concerns should be directed to a human at CSUMB. The Risk Categories and Ratings page provides: An overview of Overall, Academic, Engagement, Financial, and Wellness Risk , with ratings of High Risk, Medium Risk, Low Risk, or Not Applicable. Filters for term, college, degree, major, risk rating, and additional student characteris...

A new Appendix: Canvas Assignments page is now available on the Faculty Student Success dashboard in Campus Data Warehouse. The page provides a detailed table of Canvas assignments, with filters for Term, Class ID, Student Name, Assignment Name, Submission Type, Assignment Submission State (e.g., graded, submitted, unsubmitted), and Assignment Status (e.g., Late, Missing, On Time). The table includes assignment due dates, submission dates, and grades. Faculty may export the table to Excel by opening the three-dot menu at the upper right of the table and selecting Export to Excel . This enhancement was developed in part to provide faculty with an additional way to back up Canvas gradebook data following the May 2026 Canvas outage . Canvas Assignments data is refreshed each day as part of the overnight data load into Campus Data Warehouse. The table reflects the most recent overnight load. Access the dashboard through Campus Data Warehouse:  Shared folders / Dashboards / Faculty Stu...

The Class Schedule dashboard in Campus Data Warehouse has been updated with a new page, for Variable Unit Courses. This page identifies courses offered with variable units and provides a three-year average of the units students enrolled in. The number of years to include can be toggled by the dashboard users depending on the analysis needs. Results include section count, total enrollment, and average enrollment units per student enrolled. Users can filter the results by academic years, terms, subject, academic group, academic organization, course, session, and class ID. The dashboard also includes standard Class Schedule filters in the Controls at the top of the dashboard page. Access the dashboard through Campus Data Warehouse:  Shared folders / Dashboards / Courses / Courses (Non-Census) / Class Schedule.  Navigate to the Variable Unit Courses page.

The Retention and Graduation Detail dashboard has been updated with fixes to the various metric calculations to use the most recent census term rather than the most recent fall census term in the logic. As a result, spring and summer terms for which census data have been loaded now display cohort term enrollment and retention tracking metrics on the dashboard.  Note, the Summer 2026 census data have not loaded yet, so we would not expect to see the 1-year metrics for 2025 Summer cohorts yet. The Summer census data usually loads in mid to late October. Several metric calculated fields were using most recent fall census term code in their logic, which was suppressing census data loaded for terms in the year after fall (e.g. Spring cohorts).  Calculation logic was adapted to use most recent census term code rather than most recent fall census term code.  

The Retention and Graduation Detail dashboard has been updated in Campus Data Warehouse production with a fix for the Matriculation Term filter that was previously not working as intended to filter the dataset to selected matriculation terms. The filter is now working as intended. 

We are aware of an issue affecting hover previews in the CSUMB Data Glossary . When most visitors hover over a linked data element, the preview may not load and instead display the message, “There was an issue displaying this preview.”  The glossary’s data element definition pages and links remain available and can still be opened normally by selecting the link; only the hover-preview feature is affected.   Our wiki hosting provider, MyWikis, has confirmed that the issue is related to an anti-bot protection intended to preserve the stability and reliability of its services. The provider is evaluating whether it can restore hover previews without weakening those protections.    We will share an update when a resolution is available. 

Update – September 11, 2026:  The updated Campus Data Warehouse processes that provide QuickSight user roles and row-level security have been migrated to production and executed successfully.   Initial validation indicates that affected new employees are now receiving the expected QuickSight access and permissions.   If you are still unable to access Campus Data Warehouse reports or dashboards, please submit an IT ticket through Optimize so we can follow up.

The Class Schedule dashboard in Campus Data Warehouse has been updated with new features and modified data visualizations that facilitate validation of course offerings listed in the CSUMB Catalog: Course Descriptions - California State University Monterey Bay . A new Course Typically Offered Designation field is available as a filter that can be applied to the data visualizations and has also been added to data visualizations on the Course Typically Offered page of the dashboard.  This new dashboard functionality will help colleges and academic departments provide students with accurate information to support expectation-setting and academic planning, including:  Are the “Typically Offered” designations listed for each course in our catalog reflective of the actual offering patterns Note: Typically, departments follow the catalog course Typically Offered designations but there can always be cases where there was a change in department chair and they're not aware they should...

The Course Enrollment Demographics dashboard in the Campus Data Warehouse has been updated with a new Academic Program Code filter in the Controls section at the top of the dashboard. This enhancement makes it easier to review course enrollment for Extended Education programs. To focus your results, filter the Academic Program Code to: GEXDG PCERT PEXDG UEXDG Then, use Group Breakdowns such as Academic Program and Academic Course Name to generate a list of courses with students enrolled from these academic programs. Add additional Group Breakdowns as needed to further disaggregate the enrollment data. This update was requested to support easier analysis of Extended Education course headcount and enrollment patterns. Access the dashboard Login to Campus Data Warehouse via Okta: https://csumb.okta.com/home/bookmark/0oatdpa3dyoOzR9XB0x7/2557   Navigate to the dashboard via Shared folders : Shared folders / Dashboards / Courses / Courses (Non-Census) / Course Enrollment Demograp...