Cal State Monterey Bay - Campus Data Warehouse Updates

The Enrollment (Census) Terms Detail and Enrollment (Census) Academic Years Detail dashboards have been updated in Campus Data Warehouse with usability improvements for dashboard controls, including a redesigned Group Breakdown and Metrics experience that makes it easier to find the information you need faster.   The Trends pages have been updated to include the redesigned Group Breakdown experience that was previously introduced on the Enrollment (Pre-Census Snapshots) dashboard. In addition, the other dashboard controls have been reorganized to follow a standard layout across all the dashboard pages and the table visualization now includes conditional color gradients that highlight the intensity of the metrics selected. The CSUMB / College / Major Comparisons pages have been streamlined to highlight the trend comparisons between the university overall, a selected Academic Plan Owner (College) and/or a selected Academic Plan (Major). The visualization enhancements made to the Tren...

Export context menus were enabled for all data visualizations on the Academic Program Review Retention and Graduation dashboard in production.

I n our December Data User Advisory Group workshop, we discovered that Canvas user engagement score metrics are showing all 0.0 for most weeks of the term. Metric: "User Engagement" (sourced from User Engagement Dataset (RLS)). Some other Canvas metrics such as "Current Score %" (sourced from User Engagement Dataset (RLS)) and individual weekly "Total Canvas Clicks" (sourced from Page View Dataset) are appearing.  Investigation into the root cause is ongoing. We will monitor as the Spring term begins to see if the metric continues to populate as it did for the last weeks of the Fall 2025 term.

As a result of necessary server decommissioning, the legacy Campus Data Warehouse reporting system, Oracle Business Intelligence Enterprise Edition (OBIEE), is no longer available.  The underlying database data and daily snapshot history from OBIEE are preserved, and the Campus Data Warehouse team will begin work on migrating the historical snapshots into our AWS environments beginning in January 2026.

Since the Amazon Web Services (AWS) launch of the new Quick Suite Data Preparation experience last month, some existing datasets are producing (CONTEXTUAL_UNKOWN_SYMBOL) errors when attempting to migrate updated datasets from our stage to production accounts for Campus Data Warehouse. Impacted datasets (so far): Class Enrollment (Grades, Faculty Student Success, Course Enrollment Demographics dashboards and others) Institution Summary (Retention and Graduation dashboards and others) The impact for our Campus Data Warehouse development team and end users is that we cannot currently migrate any new development that relies on these updated datasets to production. Several bug fix and enhancement tickets that have been completed in our stage environment are pending migration to production. AWS support case 176411999700835 has been submitted, and AWS support acknowledges that the Quick Suite Service Team is aware of these issues and is actively working on it. However, the AWS support team ha...

Following feedback received at our October Data User Advisory Group workshop, we made a few visualization enhancements to the Preliminary Retention and Graduation (Non-Census) Not Retained and Not Graduated page that are now available to Campus Data Warehouse users in production. The map illustrating Not Retained and Not Graduated groups of students by Student Origin: Residence Location has been enhanced with a control that allows users to switch between Not Retained and Not Graduated Count or Percent metrics as the coloring for the map. In addition, a Cohort Term Enrollment filter has been added so that users may filter out residence locations with smaller initial cohort enrollment.  In addition, for a more granular look at cohort retention tracking by Last School Attended, a new table is available at the bottom of the Not Retained and Not Graduated page that groups students by their Last School Attended Type, Country, State, City and Last School Attended.

Updated 12/3/2025:  The issue with the Enrollment Term filter not properly updating the cohort and Matriculation Term displayed on the Preliminary Retention and Graduation (Non-Census) > Not Retained and Not Graduated page has now been fixed in Campus Data Warehouse production.  Users may now select prior Enrollment Terms and Cohort Metrics to see the Not Retained and Not Graduated groups of students from terms prior to the enrollment term students are currently registering for.